Outsource Your Books · Focus on Your Business
Outsourced Bookkeeping Services for Small Business
Stop doing your own books. Outsource your bookkeeping to a certified QuickBooks ProAdvisor and get clean financials every month — at a fraction of the cost of hiring in-house.
Why Small Businesses Outsource Their Bookkeeping
Most small business owners handle their own books out of necessity, not preference. They know it's not the best use of their time — but hiring a full-time or part-time bookkeeper feels expensive and complicated.
Outsourced bookkeeping solves both problems. You get a professional handling your finances for a predictable monthly fee — no payroll taxes, no benefits, no office space, no turnover. Just clean books and someone who actually knows what they're doing.
At The Gap ProAdvisors, we work with small business owners who are tired of doing their own books, behind on their financials, or just ready to hand it off to someone they can trust. We handle everything in QuickBooks Online and deliver monthly reports you can actually use.
6 Reasons to Outsource Your Bookkeeping Today
Stop doing it yourself
Every hour you spend on bookkeeping is an hour not spent on your business. Outsource it and get that time back.
Accurate financials, every month
Know exactly where your money is. Clean books mean better decisions, easier tax prep, and no year-end panic.
Certified expertise on demand
A QuickBooks Certified ProAdvisor handles your account — not a junior employee or offshore contractor.
No hiring headaches
No job postings, no interviews, no onboarding, no turnover. We're ready to start within days.
Scales with your business
Whether you have 50 transactions a month or 500, we adjust. No need to hire or fire as you grow.
Tax-ready books every year
Your CPA or tax preparer gets clean, organized financials. No scrambling, no cleanup fees at tax time.
What's Included When You Outsource to Us
- Monthly transaction categorization
- Bank and credit card reconciliation
- Accounts payable and receivable management
- Monthly P&L and Balance Sheet reports
- QuickBooks Online management
- Catch-up bookkeeping for prior months
- Year-end financial package for your tax preparer
- Direct access to your bookkeeper via email and phone
Outsourced bookkeeping from $200/month
Behind on your books? Catch-up bookkeeping starts at $150/month until you're current, then transitions to ongoing monthly service.
Get a Free QuoteThe Real Cost of In-House vs. Outsourced Bookkeeping
Most small business owners underestimate what an in-house bookkeeper actually costs when you add up all the expenses.
| Cost Factor | Outsourced (Us) | Part-Time In-House |
|---|---|---|
| Monthly base cost | $200–$400/mo | $1,500–$2,500/mo |
| Payroll taxes (FICA, FUTA) | None | +$115–$190/mo |
| Health insurance | None | +$300–$600/mo |
| Paid time off | None | +$100–$200/mo |
| Office space / equipment | None | +$100–$300/mo |
| Training & software | Included | +$50–$150/mo |
| Estimated total | $200–$400/mo | $2,165–$3,940/mo |
Frequently Asked Questions
What does it mean to outsource bookkeeping?
Outsourcing bookkeeping means hiring an external bookkeeper or bookkeeping firm to handle your financial records instead of doing it yourself or hiring an employee. You get professional expertise without the overhead of payroll, benefits, or office space.
Is it safe to outsource my bookkeeping?
Yes. We use QuickBooks Online with bank-level encryption. You control access and can revoke it at any time. We sign a confidentiality agreement and never share your financial data.
How much does outsourced bookkeeping cost?
Outsourced bookkeeping with The Gap ProAdvisors starts at $200/month. This is typically 60–80% less than hiring a part-time bookkeeper on payroll when you factor in salary, taxes, and benefits.
What's the difference between outsourced and virtual bookkeeping?
They're essentially the same thing. "Outsourced bookkeeping" emphasizes that you're delegating the work to an external provider instead of keeping it in-house. "Virtual bookkeeping" emphasizes that the work is done remotely online. Both describe what we do.
Can I outsource bookkeeping if I'm behind on my books?
Absolutely. Catch-up bookkeeping is one of our most common starting points. We'll get your books current first, then transition to ongoing monthly bookkeeping. Catch-up work starts at $150/month.
Do I need to send you physical documents?
No. Everything is handled digitally through QuickBooks Online and secure file sharing. You can photograph receipts with your phone or forward digital statements — no paper required.
What industries do you serve?
We work with small businesses across industries — contractors, restaurants, retail, real estate investors, service businesses, LLCs, S-corps, and sole proprietors. If you have transactions, we can handle your books.
Ready to Outsource Your Bookkeeping?
Free 30-minute consultation. We'll review your situation, answer your questions, and give you a flat monthly quote. No obligation.
Schedule a Free Consultation