Bookkeeping & Tax Services for Churches
Church Bookkeeping & Tax Services
Bookkeeping & Tax Services for Churches
Keep your church’s finances transparent, accurate, and compliant — so your leadership can focus on ministry, not spreadsheets.
Church-Specific Services
Built for the Unique Needs of Churches
Churches have financial requirements that general bookkeepers often miss. We understand them.
Fund Accounting
We maintain separate funds for your general fund, building fund, missions fund, and any other designated funds — so you always know exactly how each fund stands.
Contribution Tracking & Donor Statements
We track every contribution by donor and prepare year-end giving statements that meet IRS requirements for charitable contribution deductions.
Payroll for Pastors (Housing Allowance)
Pastor compensation requires special handling. We process payroll correctly, including the housing allowance exclusion, to ensure your pastor is not overpaying federal income tax.
Form 990 / 990-EZ Filing
Most churches are exempt from filing Form 990, but those that have applied for 501(c)(3) status may be required to file. We determine your filing requirement and prepare the return if needed.
State Sales Tax Exemption
Texas churches are generally exempt from sales tax on purchases used for religious purposes. We help you maintain your exemption certificate and apply it correctly.
Benevolence Fund Tracking
Benevolence funds require careful documentation to maintain their tax-exempt status. We track disbursements and maintain the records required to protect your church.
Important
Pastor Housing Allowance
Pastors can exclude a designated housing allowance from federal income tax — but it must be designated in advance by the church board before the year begins. We help churches set this up correctly, document the board resolution, and ensure the allowance is processed through payroll properly.
Pricing
Church Bookkeeping Packages
Affordable monthly pricing designed for churches of every size.
Small Church
$199/mo
For smaller congregations that need clean monthly books and fund accounting.
- Up to 100 transactions
- Monthly reconciliation
- Fund accounting
- Quarterly financial report
Growing Church
$349/mo
For growing churches with staff payroll, donor statements, and annual 990 filing needs.
- Up to 300 transactions
- Everything in Small
- Payroll for up to 5 staff
- Donor statements
- Annual 990 filing
Full-Service
$549/mo
Unlimited transactions, housing allowance calculations, benevolence tracking, and audit-ready financials.
- Unlimited transactions
- Everything in Growing
- Housing allowance calculations
- Benevolence fund tracking
- Audit-ready financials
Church Bookkeeping — Frequently Asked Questions
Are churches required to file a tax return?
Churches that are recognized as 501(c)(3) organizations are generally required to file Form 990, 990-EZ, or 990-N depending on their gross receipts. Churches that have not applied for formal recognition may be exempt from filing. We determine your requirement and handle the filing if needed.
What is fund accounting?
Fund accounting is a method of bookkeeping that tracks money by its designated purpose rather than just by account. For example, a building fund donation is tracked separately from general offering so the church board can see exactly how much is available in each fund at any time.
How do we handle pastor housing allowance?
The housing allowance must be designated by the church board before the beginning of the year (or before the pastor begins employment). We help you draft the board resolution, set up the payroll correctly, and ensure the allowance is reported properly on the pastor’s W-2.
Do you prepare Form 990?
Yes. We prepare Form 990, 990-EZ, and 990-N for churches and religious organizations that are required to file. The annual 990 filing is included in our Growing Church and Full-Service packages.
Can you help us set up QuickBooks for a church?
Yes. We offer QuickBooks setup and training specifically configured for church fund accounting. We set up your chart of accounts, funds, and classes so your financials reflect the way churches actually operate.
Ready to Get Started?
Schedule a free consultation and let us handle the finances so your team can focus on ministry.